Financial awareness, not just bookkeeping
What came in, what went out, what is coming, and what it means, in plain figures you can read in a minute. Not a chart of accounts you need training to interpret.
One screen answers “can I afford this?”
For anyone who runs something
Finance?Done.Fast!
Hotels, filling stations, laundromats, shops, a company you founded, or all of them at once. Every business you own in one view, the money you are owed found for you, and only the handful of things that genuinely need you left to decide.
$149 per business a month. 90 days to find you more than that, or you pay nothing.
What you get
Built for owners running two to twenty businesses. Big enough that the numbers no longer add themselves up, small enough that nobody is paid to do it full time.
The money the platforms never sent
Stripe, Square, Booking.com, DoorDash, your fuel network. They collect for you, keep a fee, and settle late in a bundle. We check every statement against your bank and name what never arrived, what came up short, and what was charged above your usual rate.
Most owners find something in the first month.
Every business, one screen
Two businesses or twenty, in any mix of trades. Each keeps its own books, and you still see total cash across all of them.
Money is never mixed between businesses.
Nothing counts until you say so
Every transaction waits for your approval before it reaches a report. Say yes once for a supplier and we stop asking.
You decide once, not every month.
Your own money too
Keep your personal accounts beside the businesses, never inside their totals. Free, on every business you pay for.
The one habit that costs owners at tax time.
Receipts read themselves
Photograph it, forward it, or let us pull it from your inbox. Amount, date and supplier are matched to the payment that pays it.
Statement emails become audited data.
Tap any number, see why
No figure is a dead end. Click it and you land on the transactions behind it, every time.
Nothing is a black box you have to trust.
Your accountant will thank you
Close the month, export the package, hand it over. We sit on top of QuickBooks rather than replacing it.
No migration, no retraining, no rip-out.
From nothing to your first audit, in six steps
Most of it is done in an afternoon. Nothing here needs an accountant to set up.
Create your account
Name, work email, a password. We send a verification message; open it and you are in.
- Verification is required. An unverified account is never treated as ready.
- You accept the terms explicitly, and we record which version and when.
- No card is asked for. Every new account starts on a 14-day trial of the whole product.
Add your businesses
One company per business, the way you already hold them. Your personal book goes here too, and is free.
- A business gets a trading chart of accounts; a personal book gets a household one.
- Billing follows the number of businesses, so adding one is a line on the invoice, not a new plan.
- A near-identical name raises a warning rather than a block, because plenty of owners run two.
Connect your accounts
Link a bank or card through the provider’s own handoff, or upload statements yourself. Both are first-class.
- BKApp.ai never asks for a bank username or password. Ever.
- A live connection stores an encrypted token you can revoke whenever you like.
- No feed available? Statement upload gives you the same books, a month at a time.
- Add credit cards with the last four digits only, never a full card number.
Choose how documents are read
Pick the model that reads your receipts and invoices, or keep the rule-based layer.
- Claude is the default. OpenRouter opens up most other models.
- Use the deployment’s key, or paste your own and be billed by your provider directly.
- Your key goes into an encrypted vault. No signed-in account can read it back.
- Every extraction is a suggestion to check, never a posting made on your behalf.
Forward the settlement statements
Stripe, Square, Booking.com, DoorDash and the rest all email you a statement. Point a mail client at that folder and the audit runs on its own.
- We never take your mail password. The mailbox stays where it is.
- Himalaya is the documented client; anything that can POST a file will work.
- Each token writes to exactly one business, and reads nothing at all.
- Everything arrives held for review. Nothing posts to the books unseen.
Work the queue
From then on, the daily job is short: read what needs a decision, decide it, and stop.
- Corrections teach the rules, so the same question is not asked twice.
- Reconcile deposits, close the period, export for your accountant.
One price, per business
No tiers to compare, no feature held back. Every business gets the whole product, and your personal books are free.
$149per business, per monthMinimum two businesses · billed monthly · cancel anytime
The 90-day guarantee
If the audit does not find you more than you have paid us within ninety days, you pay nothing, and you keep whatever it did find. We would rather be judged on a quarter of results than on a demonstration.
- Settlement audit for Stripe, Square, Booking.com, delivery apps and fuel networks
- Point-of-sale and property systems reconciled to the bank, day by day
- Every business and your personal books in one view
- Owner approval before anything reaches a report
- Bank and card feeds, or statement upload
- Documents read automatically, from email or a photograph
- Cash forecasting and budgets
- Exports for your accountant, on any plan
14 days, no card. Bring one month of statements and see what it finds.
Comparable multi-entity tools run $250 to $299 per business a month and take weeks to install. This runs on your existing books and is useful the day the first statement arrives.
Straight answers
The questions worth asking before you trust anything with your books.
Does this replace QuickBooks?
No, and it is not trying to. Your accountant keeps the general ledger where it is. We do the part QuickBooks cannot: matching what Stripe, Square, Booking.com, your delivery apps and your fuel network say they paid against what actually reached your bank, across every business you own.
What does the guarantee actually mean?
Ninety days. If the audit does not find you more than you have paid us in that time, you pay nothing and keep whatever it did find. We are not asking you to believe the pitch, only to give it a quarter.
Why per business?
Because that is what the work scales with. Two businesses is half the statements of four. Adding one is a line on your invoice rather than a jump to a bigger plan, and nothing is ever held back from a smaller account.
Do you need my bank password?
Never. Connections are made through your bank’s own authorisation screen, and we hold an encrypted token you can revoke. If you would rather connect nothing, upload statements instead. It works the same way, a month at a time.
How do you get the statements?
Forward them, upload them, or point a mail client at the folder they land in and they arrive on their own. Most of these are PDFs and spreadsheets with no API behind them, which is exactly why nobody reconciles them by hand for long.
Is this only for hotels?
No. The statement audit started with travel agencies because their remittances are the worst offenders, but the same three checks work on any payer who collects for you and settles later: card processors, delivery apps, marketplaces, fuel networks. Filling stations, laundromats, shops, restaurants and founders use the rest of it exactly as a hotel owner does.
Is this accounting software?
No, and we will not pretend otherwise. It is a reconciliation and visibility tool. It does not file anything with any tax authority and does not replace your accountant. Every figure is produced automatically, may be wrong, and must be checked.
Start with one business. Add the rest when you are ready.
Free to begin, no card, and your data leaves with you if you go.
Create your free account